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NEW NOTARY MODERNIZATION ACT
EFFECTIVE SEPTEMBER 20, 2019

The Butler County Bar Association is now an Authorized Notary Education and Testing Provider for the State of Ohio. Through our partnership with the Ohio Society of Notaries, we aim to educate attorneys, as well as New and Renewal notary applicants on the revised Ohio Notary Laws and practical applications.

Requirements:

  • New & Renewal applicants must obtain a BCI Background Check & Fingerprints
  • New Notary Applicants must complete a 3-hour education course and pass an examination
  • Renewal Notary Applicants must complete at least a 1-hour education course.
    Please note that renewal applicants are welcome to take the expanded 3-hour course but are exempt from the examination.
  • All new attorneys will be required to complete the 3-hour education course but are exempt from the examination as well as the BCI background check and fingerprints.
  • Renewal applicants cannot submit their application to the Ohio Secretary of State more than 90 days before their commission expires
  • Important: The new notary law does not allow for any grace period once a commission expires. Any notary that allows their commission to lapse or cannot complete the background check, education requirements, and submission of their application to the Secretary of State prior to the expiration date will have to start over as a new commission.

Step 1 – Obtaining BCI Background Check & Fingerprinting (BCI Code 147.022)

To find a BCI Background Check Provider near you, please visit the Ohio Attorney General Website.

  • Have background check results sent to you so you can forward the results to the Ohio Secretary of State with your application.
  • Background check must be current and conducted within 6 months of submitting application to the Secretary of State

Disqualifying Offenses

To be qualified to be commissioned as a notary public, a person must not have been convicted of, plead guilty or no contest to a disqualifying offense as defined in section 4776.10 of the Revised Code or a violation of Chapter 2913 of the Revised Code. If an applicant’s criminal records report lists a disqualifying offense, then the application will be rejected. An applicant must ensure no disqualifying offenses appear on the report prior to obtaining education and testing services. The notary must immediately inform the secretary of state’s office if at any point during the notary public’s term, the notary is convicted of, pleads guilty or no contest to a disqualifying offense.

Ohio Revised Code Section Offense
2950.01 Sexually Oriented Offense (or conspiracy in committing this offense)
Includes: Rape, Sexual Battery, Gross Sexual Imposition, Sexual Imposition, Importuning, Voyeurism, Compelling prostitution, Promoting prostitution, Pandering obscenity, Pandering obscenity involving a minor or impaired person, Illegal use of minor or impaired person in nudity-oriented material or performance, Unlawful sexual conduct with minor,
2901.01 Offense of violence - (If the offense is a felony of the first or second degree or conspiracy in committing these offenses)
Includes Aggravated Murder (or complicity), Murder (or complicity), Voluntary Manslaughter, Involuntary Manslaughter, Aggravated assault, assault, permitting child abuse, aggravated menacing, menacing by stalking, menacing, kidnapping, abduction, extortion, trafficking in persons, aggravated arson, arson, terrorism, aggravated robbery, robbery, aggravated burglary, inciting to violence, aggravated riot, riot, inducing panic, domestic violence, intimidation, escape, improperly discharging a firearm, patient abuse or neglect, burglary, endangering children,
Chapter 2913 Theft and Fraud Offenses – includes theft, unauthorized use of property, possession or sale of unauthorized cable television device, telecommunications fraud, unlawful use of telecommunications device, motion picture piracy, passing bad checks, misuse of credit cards, counterfeiting, forgery, criminal simulation, making or using slugs, trademark counterfeiting, Medicaid fraud, Medicaid eligibility fraud, defrauding a rental agency or hostelry, tampering with records, illegally transmitting multiple commercial electronic mail, securing writings by deception, personating an officer, unlawful display of law enforcement emblem, defrauding creditors, illegal use of food stamps or WIC program benefits, insurance fraud, workers ‘compensation fraud, identity fraud, or receiving stolen property.
4776.10 Any offense that is a felony and that has a direct nexus to an individual’s proposed or current field of licensure, certification or employment.

Step 2 – Education & Testing

The BCBA offers New and Renewal Classes on:

Tuesday, October 29th

Tuesday, November 26th

Tuesday, December 10th

Education and Testing for New Applicants will be held from 9am – 1pm

Education for Renewal Applicants will be held from 2pm – 3pm

If you would like to register for an upcoming class, please contact the BCBA office
Phone: 513-896-6671
Email: bcba@bcba-oh.org

Fees:

New Commission Education & Exam (4 hours): $130.00

Basic Renewal Commission Education (1 hour): $45.00 (no test)

Optional Expanded 3-hour Renewal Commission Education: $75.00 (no test)

Education for Attorneys: $75.00 (no test)

Payments will be accepted with Cash, Check or Money Order made payable the Butler County Bar Association

Step 3 – Submitting Application to Ohio Secretary of State

Upon successful completion of the Education and Testing requirements, notary applicants will receive a certificate of completion from the Butler County Bar Association via email.

Applicants can then access the Ohio Secretary of State Website and create an account. From there you can complete the application and submit the background check results, certificate of completion and $15.00 filing fee.

For information regarding name or address change, filing a notary complaint, or accessing the complete state rule, visit the Ohio Secretary of State website.